The Center at Donaldson

Position Description

The Center at Donaldson places a high priority

on incorporating our four core values into the daily performance of job responsibilities and leadership skills. These values are: community, dignity and respect for all, openness to the Spirit, and simplicity.

Job Summary: Processes weekly accounts payable for Ancilla Domini Sisters, Inc. and other PHJC ministries. Prepare all reports and analysis needed for yearly audits related to accounts payable and cash. Prepares annual 1099 and 1096 filing. Works on special projects during the year.

• Attends meetings and training sessions as required.
• Process all accounts payable for ADS.
• Process all accounts payable for SJMC.
• Process all accounts payable for PHJC Foundation.
• Initiates ACH payments to vendors and posts the payment in Great Plains.
• Completes monthly AP reconciliations.
• Assist with PHJC Medicare (Part D administration), as needed.
• Handle walk-ins and cash needs (Maria Center residents, PHJCs, etc.). This includes updating the petty cash spreadsheet.
• Distribute department mail.
• Generates and distributes monthly department reports.
• Invoices rental properties for utilities due.
• Prepares and posts bank deposits.
• Executes other verbal or written specific assigned tasks, requiring similar or lesser skills and abilities, some which are continuing, while others are occasional in nature.
• Project a positive image of the PHJC Ministry both internally and externally.
• Proficient with Great Plains and the purchasing module
• Proficient with PaperSave and integration with Great Plain.
• Proficient with Positive Pay.
• Responsible for safeguarding confidential information, including security of computer programs, equipment and related materials.

SPECIFICATIONS:

EDUCATION and/or EXPERIENCE:

• Attention to detail, willingness to learn essential
• Degree in Accounting helpful, but not necessary
• Experience in finance department responsibilities, preferable for not necessary

 ON-THE-JOB TRAINING/ORIENTATION REQUIRED:

• Completion of new Co-worker orientation

COMPUTER SKILLS:

• Proficient skills in word processing, database entry, and spreadsheets and accounting software are preferable
• Proficient skills in e-mail and Internet are required.

INTERPERSONAL SKILLS:

• Ability to present information one-on-one and in small groups effectively.
• Ability to work well with others as a member of a team.
• Ability to remain flexible and responsive to changing priorities

ENVIRONMENTAL CONDITIONS:

• Inside environmental conditions. Much computer work which involves sitting 90% of the time. Can become stressful at times due to deadlines.

MACHINES, TOOLS, EQUIPMENT, and WORK AIDS:

• Departmental related equipment. Most current technology and equipment allowed while living our value of stewardship.

 OSHA CATEGORY OF EXPOSURE:

Category III: Tasks that involve no exposure to substances. Protective equipment not required.